Responsibilities include:
• Review all aspects of a new order including desk order, estimate, pre-plan information etc.
• Review incoming contracts for accuracy and acceptance
• Review contract with Branch Manager and Operations prior to his signing
• Chair and supervise post award meetings for informed transition from sales to operations
• Establish and continually update job schedule, site requirements, etc. with general contractor and supervisor
• Communicate to Field Operations and Purchasing Manager
• Advise area supervisors of costs to do projects
• Co-ordinate the orderly flow of work to meet site schedules
• Attend and chair weekly project status meetings
• Communicate all aspects of job status i.e. extras, schedule delays etc. with client
• Negotiate extras for all applicable revisions and prepare necessary documentation (internal and external)
• Co-ordinate issuance of all contracts or purchase orders to subs
• Sub-out installation, when deemed necessary, in conjunction with area supervisors
• Co-ordinate the investigation and resolution of disputes, defects, and back charges
• Follow-up with on-site problems with Area Supervisors and Field Operations Manager
• Attend jobsite meetings including final inspections, where possible or necessary
• Investigate contractual and legal dispute; obtain legal advice as required
• Monitor and approve subcontract invoices
• Approve close out of projects and ensure all invoices have been issued
• Identify and rectify errors and register through a A-A system
• Obtain monthly man hour forecast from are supervisor and prepare man hour backlog report
• Obtain percentage complete on each project for month end billing and reporting