Construction Administrator


To assist the Site Manager(s) in coordination of project requirements and efficient documentation control. Job location could very between numerous site locations-based on project requirements.


  • Receive, process and distribute incoming project documentation to various parties on site.
  • Receive, review and send e-mails.
  • Answers all incoming calls
  • Maintains the entire filing system and project archives applicable to direct position electronically and hard copies as required.
  • Field payroll entry and submission to Corporate Office for all on site.
  • Assist in the preparation of client based LEM’s. Once approved forward to Corporate for invoicing on a weekly basis.
  • Vehicle tracking for company vehicles and logging of required information and submittals to corporate when required.
  • Coordinate equipment, materials and tools pass for outgoing from site.
  • Procurement – Create Material Requisitions, submit for approvals and obtain Client approval to purchase if required. Liaise with Corporate Purchaser to purchase.
  • Save Packing Slips and Quotes electronically. Receive and review invoices. Submit for approvals and send to corporate for billing.
  • Prepare, submit and track approvals of daily Workforce Reports / Timesheets / LEMs charges to the client
  • Multitasking and organization skills a necessity
  • Maintain Materials Requisition log.

Skills and Qualifications:

  • Proficiency in MS Office required, specifically Excel, Word, Outlook & Power Point
  • Diploma in Office Administration considered an asset.
  • Excellent communication skills
  • Previous experience working with a construction contractor as an administrator and completing payroll submissions considered an asset.
  • Maintain standards of HSSE and comply with Company’s Health, Safety & Environment.
  • Take reasonable care of own health and safety and that of others in the workplace.
  • Follow and maintain Company standards of Quality in accordance with Company Quality System requirements.

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    If you don't have OneDrive, Google Drive or Dropbox installed on your device, you will need to upload documents via a desktop machine, or laptop.

  • 255-560 Johnson Street, Victoria, BC V8W 3C6, Canada
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