Project Coordinator

We are looking for a bright and dedicated Project Coordinator to join our growing organization. As a Project Coordinator, you will be part of the project management team, where you will learn the fundamentals of the project management process.

The ideal candidate will be focused and results-driven, will have highly developed interpersonal and communication skills and will be able to interact effectively with people.

Key Responsibilities

  • Assist Senior Project Managers in the direction and planning of all aspects of a project once awarded, utilizing the resources of other departments (Drafting, Purchasing, Production, etc) and holding all parties accountable to deadlines as required
  • Reviews drawings for assigned projects and verifies for adherence to codes as they relate to assigned areas.
  • Complete project material takeoffs and material procurement scheduling, following up with related departments as required to meet production schedules
  • Coordinate job site deliveries with production, site and shipping departments
  • Oversee asset tracking of equipment and machinery, both company owned and rented
  • Coordinate service and deficiency work for projects as assigned by Project Managers
  • Assist in providing measurements and sizing of openings as a project progresses, as required
  • Work closely with ownership and Project Management team to continually improve corporate processes and lead change in Project Management and Installation departments
  • Supervise, coordinate and perform a variety of administrative staff work such as scheduling, maintaining records, workforce planning, assisting in cost control, preparing correspondence, reports, etc.
  • Assist Senior Project Managers in ensuring the work done meets standards and for implementing work processes to improve productivity and product quality.
  • Overseeing the execution of the work, including quality and production, by ensuring that the crews work to job specifications and follow drawings
  • Reviewing inspection reports and coordinating resolutions to deficiencies
  • Identifying and/or verifying that the field installation work package (FIWP), which includes all tools and materials required by the crew are available and complete
  • Identifying needs and deficiencies in the look ahead plan/schedule and communicating these to the appropriate persons
  • Assist in translating general work requirements into a prioritized work plan for each crew
  • Reviewing and adjusting specific workforce activities and task schedules to meet established production schedules
  • Working with the crews to overcome work challenges
  • Identifying, verifying and reporting any scheduling conflicts with other crews and contractors to the appropriate persons
  • Communicates and coordinates with other trades to avoid and resolve conflicts
  • Knowing and understanding the requirements of and liabilities under the Occupational Health and Safety Act;
  • Knowing, understanding, communicating and ensuring compliance with the safety regulations (Occupational Health and Safety Regulation and Code) and safety policies and procedures
  • Able to effectively perform conflict management internally and externally. Promotes, supports and facilitates teamwork and harmony between all construction crews by promoting and fostering a positive, visible teamwork attitude among all project crews, regardless of craft makeup.
  • Participate in developing project update and work order tracking documents.
  • Maintain files of working documents for back-up to estimating figures.


  • Post-secondary, technical education or similar in a construction or industry-related program
  • Good verbal and written communication skills
  • Fluent in Microsoft Office Suite
  • General knowledge of estimating techniques, cost control and material pricing required.
  • Ability to calculate mathematical extensions, read and understand engineering drawings, purchase orders, contracts, cost coding systems, etc.
  • Ability to assume responsibility and to interface and communicate effectively with others, have strong interpersonal skills and be self-motivated.

Apply now

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  • 255-560 Johnson Street, Victoria, BC V8W 3C6, Canada
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